How to Create an Effective Non Profit Board Meeting Minutes Template
Board Meeting Minutes Template
Date: [Insert date of meeting]
Attendees: [Insert list of attendees]
1. Call to Order
The meeting was called to order by [Insert name of chairperson] at [insert time]
2. Approval of the Agenda
The agenda for the meeting was approved.
3. Approval of Minutes from Prior Meeting
The minutes from the previous board meeting were approved.
4. Reports
– [Insert report name]
– [Insert report name]
– [Insert report name]
5. New Business
– [Insert new business item]
– [Insert new business item]
– [Insert new business item]
6. Announcements
– [Insert announcement]
– [Insert announcement]
– [Insert announcement]
7. Adjournment
The meeting was adjourned at [insert time].
[Insert name of chairperson]
Chairperson
Tips for Taking Accurate Non Profit Board Meeting Minutes
1. Gather the Necessary Materials: Make sure to have a pen, paper, and the agenda for the meeting.
2. Set the Format for the Minutes: Choose a format for the minutes that is organized and easy to understand.
3. Record the Attendees: Make sure to list all of the attendees as well as any guests present.
4. Record the Date, Time, and Location of the Meeting: This will provide an important reference point for future reference.
5. Take Notes: Make sure to take notes on all discussions and decisions made during the meeting.
6. Keep Track of Action Items: List any action items that were assigned during the meeting so that everyone is aware of their responsibilities.
7. Record Votes: If a vote is taken, make sure to record the results of the vote.
8. Review the Minutes: Once the meeting adjourns, read through the minutes to make sure all information is accurate.
9. Distribute the Minutes: Make sure to distribute the meeting minutes to all board members.
What to Include in Non Profit Board Meeting Minutes
Non-Profit Board Meeting Minutes
Location: _________
Date: _________
Time: _________
Attendees: _________
Call to Order: _________
The meeting was called to order at _________ by _________.
Approval of Agenda: _________
The agenda was reviewed and accepted by a majority of the board members.
Approval of Minutes: _________
The minutes from the previous meeting were reviewed and accepted.
Old Business: _________
The board discussed _________ and decided _________.
New Business: _________
The board discussed _________ and decided _________.
Reports: _________
The board heard reports from _________ on the progress of _________.
Adjournment: _________
The meeting was adjourned at _________ by _________.
How to Organize & Maintain Non Profit Board Meeting Minutes
Board meeting minutes are an important record of the decisions, activities, and policies of a non-profit organization. Maintaining accurate and organized meeting minutes is essential to ensure that the board of directors and other stakeholders have a clear understanding of the organization’s activities.
Organizing Board Meeting Minutes
1. Create a template for meeting minutes. The template should include the date, time, and list of members present, as well as spaces for the following information:
• A description of the meeting agenda
• Comments and decisions made by the board
• Reports, updates, and other information
• Action items and tasks assigned to members
• Follow-up discussions or decisions
2. Take thorough notes during the meeting. Make sure to capture all of the relevant information, including comments and decisions made by the board.
3. Once the meeting has ended, review the notes and fill out the meeting minutes template accordingly.
Maintaining Board Meeting Minutes
1. Save all meeting minutes in an organized folder to ensure easy access.
2. Make sure to update all action items and tasks assigned to board members in the meeting minutes.
3. Follow up with board members after each meeting to ensure that any action items have been completed.
4. Schedule regular meetings to review the meeting minutes and ensure that all decisions and policies are being followed.
5. Make sure to keep all meeting minutes confidential.
Conclusion
The Non Profit Board Meeting Minutes Template is an invaluable tool for any non-profit organization. It enables the organization to keep a comprehensive and accurate record of the board’s decisions, discussions, and actions. It also serves as a reference for future board meetings and can be used to track progress and monitor performance. By using this template, non-profits can ensure that their board meetings are conducted in a timely and organized manner.